Tips for Writing a Great Final Grant Report

Showcase your organization in the best way.

You spent a lot of time writing your grant application and were lucky enough to receive funding. How exciting! Now you get to run your successful program or project. After spending countless hours on the project, you feel accomplished with the results and the impact you’ve had on the community.

Finally, it’s over. Or is it?

Most grants require some sort of follow up report. It’s easy to just answer questions with simple answers and get it turned in, but this is your opportunity to showcase your project in front of not only the Wichita Falls Alliance for Arts and Culture board that oversees the entire grant process, but also to the City Council who actually funded it.

This is your chance to “toot your own horn” and show why your program, and the arts in general, should receive increased funding in the years ahead.

Consider the following tips for ideas and suggestions of what to include in your final grant report:

  1. It is always a good idea to refer back to your original application to see what goals and objectives you said you were going to try to achieve. The Alliance staff will look back at your application to see if you’ve addressed your goals and objectives as outlined, so why wouldn’t you do the same?
  2. Explain, in detail, how you have used the grant funds. Talk about how they were used, how many people it impacted, where your program was held, how the community benefited, etc.
  3. Occasionally, projects run into problems. It happens, but please explain any problems or issues that may have occurred with your project and how you resolved them. If you didn’t reach your target number of participants, why do you think that was so? If you had major modifications to your project, make sure you submitted a request to The Alliance for authorization to modify. You don’t want to present a different project than that which was funded!
  4. Acknowledgment is very important. When you received your grant funds, there was an award letter that came with it. Follow what that letter said! Please acknowledge exactly as written in the letter. For example, the funding source is the City of Wichita Falls – if you used their logo or acknowledged their support in writing, please attach a copy of that document. Likewise, if you acknowledged The Alliance – please share with us.
  5. The budget narrative is there for you to explain in detail how funds were spent. Use this space as an opportunity to tell us what you did and how great you did it!
  6. Pictures are worth a thousand words! Showcase your participants, artists, audiences, and volunteers by uploading photos.
  7. Finally write a “Thank You” note to the Mayor, City Council, and/or The Alliance Board. This is not only an acknowledgment of their support for the arts but also an advocacy move that is of great help to our goal of increasing local public support for the arts in Wichita Falls.

    And remember, if you have questions about how to complete your report, call or email us. We are here to help you!